Bring great minds together. With Skype for Business in #Office365, your customers’ online meetings are a click away for up to 250 people.
Intellam is excited to share the latest from Microsoft – a short video highlighting small business hero Scott Naucler. Scott owns Turbine Test Services, a professional services company with four employees who work remotely to maintain wind turbines along America’s wind corridor. Scott relies on Office 365 not only to work flexibly and collaboratively with his employees, but also to keep him organized when he’s pursuing his passion – building and flying Cessna planes.
Office 365 helps Scott get the most out of his work and his passion. Contact us to learn more about how we can help you do the same.
Three Ways the New Office 365 Takes the Work out of Working Together
Microsoft Office 365 has quickly become one of the go-to office suites for small business, and it’s no wonder: Office 365 is a powerful suite of software that’s simple to use. Whether you’re new to Office 365, or just interested in ideas and features of Office 365 that can help improve your productivity and teamwork, here are 8 little-known features of Office 365 that your business is going to love: Office 365 Co-Authoring: Are you tired of working on a document, only to go back and edit it but find you’re locked out until somebody else’s edits are complete? Office 365 allows everyone edit a document at the same time in Word, PowerPoint or Excel. While they’re editing, you can see the changes in real-time, as well as who is doing the editing. Forget the pain of emailing attachments and waiting. You can approve or reject the edits as soon as they’re made, too. Chat Via Skype: While you’re poring over those edits, you may find a mistake or something that needs clarification, but it requires a more detailed explanation than another edit line. Instead of picking up the phone, just click the “Chat” button to begin chatting with everyone working in the document over Skype. Even if you close the document, you can still talk with everyone involved on the project. Managers love this feature – it leaves the management to them, not the “micromanagement”. Forget Attachments, Just Send Links: When you’re working with a ton of documents, spoofing by a bad actor that’s looking to phish information from your company is common in the internet security world. Every day thousands of these spoofing emails go out worldwide, and sometimes a tired executive or two will inevitably click them. The solution to this? Make your workplace an attachment-free zone. This way, your workers can assume any email with a document attached is a spoof. Use the cloud version of Outlook (the Outlook Web App) and link to the file on your cloud. Once you’ve made this a business practice, you’ll have strengthened internet security and have a protocol in place for all of your documents. (You can also set individual security settings for all of these documents, too.) Turn Your Notes Into Calendar Items: Microsoft’s note-taking tool, OneNote, is easily used inside of Microsoft Outlook. Using the OneNote, you can create a to-do list that can convert into deadlines and reminders on your calendar. Using OneNote, you can also automatically add calendar meeting details such as date, location, time, schedule and attendees, to your notes. You can even then use OneNote to email the meeting notes to your attendees — kind of like an electronic secretary. Teach Your Inbox to Sort Your Email: You’re a small business, so you don’t run a mail room, but your Outlook email can end up in disarray if you don’t use Microsoft’s Clutter tool. If you use Outlook 2016 for Windows, “Clutter” will help you filter low-priority email, saving time for your most […]
The increasing popularity of cloud computing has brought with it countless benefits for small business owners. Among the largest is the rise of productivity solutions that allow you to share documents and spreadsheets, while improving your email efforts and maximizing your storage capabilities without having to worry about an on-premise solution. But within this cloud productivity market, you have a number of options that can easily seem confusing. Microsoft’s Office 365, for example, has engaged in a fight for supremacy in the space with Google Apps, a similar solution that claims to offer many of the same capabilities. Which works better for your small business? The below evaluation can help you answer that question, using 6 distinct variables. 1. Range of Features Naturally, the first variable to consider should be the actual programs that are part of each suite. Both alternatives offer a relatively similar range of products, from word processing to presentations and cloud storage. Office 365, however, does come with a couple of additions to which Google has no alternative. More specifically small businesses can take advantage of Publisher as a solution to design print materials, in addition to the basic (and well-known) Access database. Both can easily help you improve the way you run your small business, giving Office a crucial advantage in this area. 2. Email Capability In this feature, it’s Outlook vs. Gmail for business. You’re probably familiar with both, so the adjustments are not major in either case. Which works better for your business depends entirely on your comfort level and needs. Ultimately, both are relatively similar products. Outlook does have a more easily integrated calendar feature compared to Google, which can help you better manage your business time and scheduling coordination. In addition, Gmail’s offline access is limited to the past month, while Outlook offers unlimited offline access to retrieve old messages and work on new ones. 3. Storage Possibilities Both Office 365 and Google Drive offer cloud storage solutions that allow you to keep all of your documents and file easily accessible for everyone in your business. Which works better for a small business like yours? Again, much of that answer comes down to preferences. CNet has created a great comparison of the most popular cloud storage solutions available for small businesses. OneDrive, Microsoft’s product, integrates seamlessly with email and is compatible with most mobile and desktop operating systems. If your business runs on Windows PCs, it will typically be your best choice. 4. Collaboration Opportunities Ultimately, one of the biggest advantage of any comprehensive cloud productivity suite is its ability to allow your business to collaborate on different projects and edit multiple files at the same time. So naturally, the individual alternatives’ options should be a crucial point of consideration in choosing between Office 365 and Google Apps. Shared spreadsheets, for example, need to be editable by more than one user at the same time. Just as importantly, users should be able to track changes by their peers, add and respond to […]